28 Phrases For Business Reports

In this lesson, I talk about the structure of a formal business report and share lots of great phrases for writing business reports.

Formal business report structure:
- Executive Summary: this is a summary of the main points and the conclusion of the report. It gives the reader an overview. Often the people who need to see or read these reports are very busy people, so the executive summary is there so they can quickly get an overview of the report content.
- Introduction: shows the points that the report will look at.
- Findings: describes and explains the facts discovered.
- Conclusion: where we say what we think about the findings - what do they tell us, what do we understand from the findings.
- Recommendations:
where suggestions are made on how to deal with or improve the situation going forward.

The business report phrases in this lesson:
Executive summary:
- This report was requested by …
- The main objective of this report is to …
- The findings show that …
- Further investigation revealed that …
- The research indicates that there is a need for …

Introduction:
- The purpose of this report is to evaluate/outline/compare …
- This reports aims to address/describe/determine …
- This report will examine/investigate/identify…
- This report will focus on …
- The following report presents the results of …

Findings:
- In order to identify/analyse/compare …, interviews with … were conducted over a 3-week period.
- The research was carried out over a 2-month period.
- Following an analysis of the data, it is clear that …
- The statistics indicate that …
- According to the results of the survey, it was found that …
- The most significant finding was …

Conclusion:
- Based on this initial research and feedback, it is clear that …
- These findings indicate that …
- Action should/needs to be taken to …
- As a result of …, several issues need to be resolved.

Recommendations:
- It is advisable to introduce/implement/organise …
- It is essential that we increase/improve/find …
- It is recommended to …
- It is strongly recommended that …

The word should is often used in recommendations:
- Consideration should be given to …
- The company should hire/review/change …
- The number of … should be increased by 10%.
- A workshop should be held to train staff on how to deal with/identify/provide …

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Music credits:
Intro music: Far Away by MK2
Background music: Honey and Milk by The 126ers